Privacy Policy

Effective Date: Feb 1, 2025

ORGOS (“we,” “us,” or “our”) respects your privacy and is committed to protecting it through our compliance with this Privacy Policy (the “Policy”). This Policy describes the types of information we collect from you when you visit or use our platform (“ORGOS” or the “Platform”), how we use, protect, and disclose that information, and your rights regarding that information.

1. Scope of this Privacy Policy

This Policy applies to information we collect:

• On our website and through our web and mobile applications.

• Through any email, text, or other electronic messages between you and ORGOS.

• When you interact with our advertising and applications on third-party websites and services, if those applications or advertisements include links to this Policy.

Please read this Policy carefully. If you do not agree with our practices, you should not use ORGOS. By accessing or using ORGOS, you agree to the terms of this Policy.

2. Information We Collect

We may collect several types of information from or about you, including:

2.1 Personal Data

• Identification Data: Such as your name, email address, phone number, and any other contact details you choose to provide.

• Account Credentials: Such as username, password, and security questions.

• Billing Information: Such as payment details and billing address, when necessary for transactions.

2.2 Usage Data

• Technical Information: IP address, browser type, device type, operating system, and version.

• Browsing Behavior: Pages visited, date and time of visits, and other analytics data (via cookies and similar technologies).

2.3 User Content

• Uploaded Data: Any documents, files, or other content you upload to ORGOS (e.g., HR documents, asset information, reimbursement details).

3. How We Collect Information

3.1 Information You Provide

We collect information directly from you when you:

• Create an account or fill out forms on our Platform.

• Contact our support or customer service teams.

• Respond to surveys or participate in promotions.

3.2 Automatic Data Collection

When you navigate through and interact with ORGOS, we may use cookies, web beacons, and similar technologies to collect certain information about your equipment, browsing actions, and usage patterns.

4. How We Use Your Information

We use the information we collect for various purposes, including:

1. Platform Operation: To provide, maintain, and improve the features and functionality of ORGOS.

2. User Support: To respond to your inquiries, requests, or technical issues.

3. Account Management: To administer your account, authenticate you, and personalize your experience.

4. Billing and Transactions: To process payments or facilitate transactions.

5. Marketing and Communications: To send you promotional materials, newsletters, or other communications if you’ve opted in.

6. Analytics and Improvements: To analyze usage trends, monitor the effectiveness of our services, and develop new features.

7. Legal Compliance: To comply with applicable laws, regulations, and legal processes.

5. Legal Bases for Processing

We rely on one or more of the following legal bases when processing your personal information:

• Contract: When processing is necessary to fulfill our contractual obligations to you or to take steps at your request prior to entering a contract.

• Consent: Where you have given us clear and explicit consent for us to process your personal data for a specific purpose.

• Legitimate Interests: Where processing is necessary for our legitimate interests or those of a third party, unless overridden by your fundamental rights.

• Legal Obligation: When we are legally required to collect or disclose your personal data.

6. Cookies and Tracking Technologies

ORGOS uses cookies and similar tracking technologies to collect information about your browsing activities. This helps us understand how you use our Platform and improve your user experience.

• Types of Cookies: Session cookies (expire when you close your browser) and persistent cookies (remain on your device until deleted).

• Cookie Choices: You can disable cookies in your browser settings, but it may affect the functionality of ORGOS.

7. How We Share and Disclose Information

We may share your information in the following circumstances:

1. Service Providers: With third-party vendors, consultants, and other service providers who perform services on our behalf.

2. Business Transfers: In connection with, or during negotiations of, any merger, sale of company assets, or acquisition.

3. Legal Requirements: If required to do so by law or in response to valid requests by public authorities.

4. Protection of Rights: To enforce our Terms and Conditions or other agreements, or to protect the rights, property, or safety of ORGOS, our users, or others.

5. Consent: If we otherwise notify you and you consent to the sharing.

8. Data Retention

We will retain your personal information for as long as is necessary to fulfill the purposes outlined in this Policy or for the duration required by law, whichever is longer. We may retain non-personal or anonymized data indefinitely.

9. Data Security

We implement reasonable security measures to protect your information from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security.

10. International Data Transfers

If you are accessing ORGOS from outside the United States, your personal information may be transferred to and processed in the United States or other countries where our servers are located. We will take steps to ensure your information receives an adequate level of protection.

11. Your Rights and Choices

Depending on your jurisdiction, you may have certain rights regarding your personal information, such as:

• Access and Correction: Request access to or correction of your personal data.

• Deletion: Request deletion of your personal data.

• Objection: Object to or request restriction of processing.

• Data Portability: Request to receive an electronic copy of your personal data.

• Withdraw Consent: Where you have provided consent, you can withdraw it at any time.

To exercise any of these rights, please contact us at [privacy@orgos.io]. We may ask you to verify your identity before responding to such requests.

12. Children’s Privacy

ORGOS is not intended for use by individuals under the age of [13/16/18], as applicable in your jurisdiction]. We do not knowingly collect personal data from children. If you believe we have inadvertently collected such information, please contact us to request deletion.

13. Third-Party Websites

Our Platform may contain links to third-party websites or services that we do not control. We are not responsible for the privacy practices of these third-party sites. We recommend reviewing the privacy policies of any third-party sites you visit.

14. Changes to This Privacy Policy

We may update this Policy from time to time to reflect changes in our practices or applicable laws. We will notify you by updating the “Effective Date” at the top of this Policy. Your continued use of ORGOS after we make changes is deemed to be acceptance of those changes.

15. Contact Us

If you have any questions or concerns about this Privacy Policy, or would like to exercise your rights, please contact us at:

Email: privacy@orgos.io